SPAM and Message Rules.
SPAM is a
very undesirable problem. Unfortunately, there is not a lot that
can be done to prevent SPAM. ISP's are very reluctant to implement
any SPAM prevention on their own because of possible personal
preference conflict of interest or freedom of speech issues. Yes,
there are some who actually like getting hundreds of junk emails
How is the
best way to prevent SPAM? First, do not sign up for ANY mailing
lists at shopping sites and or with most websites! Once you do,
your email address will be sold over and over again. Live by that
old adage "Nothing in life is free." or "If it
looks to good to be true, it probably is." What this means
is simply don't believe what you read. If someone is offering
you FREE goods or services and all you have to do is complete
some survey, or just fill out a form, or anyhing else that requires
you to provide your email address to get something, DON'T DO IT!
You are endangering your pc and its health and your own sanity.
OVER 50% OF ALL INTERNET TRAFFIC IS SPAM RELATED! You're just
making matters worse if you do these things. Also, you are opening
your pc up for dangerous virus infections, adware and spyware
programs, etc. This is all very bad for your PC.
to prevent SPAM is to purchase an expensive firewall system that
filters through every incoming email message and scans it for
potential problems or keywords and then it will will delete the
messages for you. But what if it accidentally deletes something
that was a real message and not SPAM? No SPAM filtering software
is 100% accurate. It's basically a guessing game. It looks for
certain keywords or "footprints" in a message then either
deletes the message or places it in a storage place for future
review. Storing the message for future review would require someone
to maintain, review, forward or delete these potential SPAM messages.
This could be very time consuming and very costly to you.
to filter SPAM is to use a server based filtering system that
simply marks the potenial SPAM with a phrase or keyword in the
Subject line of the message so that the end user can still receive
the message but set up a "Message Rule" in their client
program, such as Outlook Express or Outlook. This method does
NOT delete or prevent the message from arriving to the end user.
The downside of this method is that it still easts up the bandwidth
to your interent connection and on the internet itself. By setting
up a message rule in your email client program you can automatically
delete any incoming message that are marked as POSSIBLE-SPAM or
move them to another folder in your folder list, ie SPAM. Then
you can review your messages at later time.
method is how we implement SPAM prevention. For all of our Managed
customers we enable the program called SPAM Assassin to rewrite
the subject line of potential SPAM. For all of our Self-managed
customers you can do this from the Mail settings in your control
panel. We can adjust the "hit" number to be more restrictive
or less restrictive. We do not enable the SPAM box feature that
automatically prevents the messages from arriving at the end user
because this requires someone to maintain the online SPAM mailboxes,
forwarding good messages, deleting bad ones. We allow the end
user to maintain their own email.
SPAM messages should have the subject line rewritten to include
the text "POSSIBLE-SPAM". We recommend that you setup
a message rule in your Outlook or Outlook Express program to automatically
delete any incoming messages that have "POSSIBLE-SPAM"
in the subject. This would probably eliminate most of those messages
coming in to your inbox. If there are many messages coming through
that are not marked, then the SPAM Assassin program properties
needs to be set to be a little more restrictive. If it's marking
to many messages that are "good" message then it needs
to be less restrictive. Remeber that these settings are done on
the server through the online control panel. We maintain this
for all of our managed customers. We ask our managed customers
to provide us with the appropriate feedback so we can maintain
these settings properly.
Also, If you
get a regular message from someplace that is getting marked as
SPAM, please let us know the originating email address of the
message. We can add this address to the "Whitelist"
settings of the SPAM Assassin program so that it will not marked
messages originating from that sender as SPAM. We can also add
problem email senders to a "Blacklist" where any messages
coming from a particular email address or domain can be marked
as SPAM. This is another setting in the online control panel settings
for the SPAM Assassin program.
on how to setup a Message Rule in your Email Client Program, ie:
Outlook or Outlook Express, please check your system help. Click
on your Help menu choice then select Contents, search for Rules
and following the instructions. We have also provided some helpful
links below. Please read through the following links to learn
how to set up a message rule in Outlook Express or Outlook 2003.
For an example
on how to create a message rule in Outlook Express:
Microsoft Outlook Express Support page:
on how to create a message rule in Outlook 2003:
Microsoft Outlook 2003 Support page: